I have entered the amount column reference in row 1 and supplier name column reference in row 2. The layout for the solution is shown in Figure 2. This gives you the flexibility to handle data that is structured differently between sheets. Typically, you use entries in other cells to build up the Ref_Text. The INDIRECT function converts the Ref_Text into a reference that Excel can use as a cell, range or range name reference. Ref_Text – any text reference that can be converted into a cell reference range reference or range name.
#HOW TO SUM A COLUMN IN EXCEL WINDOWS 10 PROFESSIONAL#
Professional development: Whole of organisation dashboard in excel - recorded webinar The INDIRECT function makes this reasonably easy. The challenge is to create a single formula that can be copied across and down to summarise these three sheets but also handle extra sheets.
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The SUMIFS function will need to refer to different columns for each of the project sheets. These paired arguments are added to the right, within the SUMIFS brackets. You can have multiple criteria to determine if the Sum_range value is added up. The Criteria_range and Criteria are paired together. The Sum_range and Criteria_ranges must line up for the function to work. In our case, we only require one criteria to create our summarised report. The SUMIFS function allows you to SUM based on multiple criteria. If the Criteria matches the entry in the Criteria range, then the corresponding value from the Sum_range is added up.Ĭriteria# – the entry to be looked for in the Criteria_range. Usually a single column range, but can be a single row range. Usually a single column range, but can be a single row range.Ĭriteria_range# – a range that holds the items to be checked against the Criteria. Sum_range – a range that holds the values to be added up. SUMIFS (Sum_range,Criteria_range1,Criteria1,…) In this simplified example, the sheets only have the two rows of data shown in Figure 1. To summarise the total spend per supplier, we will use the SUMIFS function.
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These are transactional data sheets, which means the supplier name will be repeated throughout the data. The supplier name and the amounts are in different columns in the three different project sheets. The report needs to summarise the suppliers by each individual project. There are three separate sheets with three separate layouts that need to be summarised into a single report. The image in Figure 1 demonstrates the issue that we need to address. If I can’t solve a problem with Excel’s other functions, then INDIRECT often saves the day. This appears to be a difficult situation to solve, but Excel has a function that can turn chaos into structure.
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How can I summarise transactional data from multiple data sheets into one report? The complication is I am regularly adding new data sheets and the sheets are laid out differently.